R. N. A. Natal Branch

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NATAL BRANCH RULES & REGULATIONS

SUBSCRIPTIONS

RNA MEMBERSHIP

  1. How do I become a member of the RNA

    On this web site, go to 'General Interest Page'

    Go to Royal Charter

    Page down to 'Types of membership' or' Membership Criteria'

  2. How much would it cost to join the RNA

    If you join the Natal Branch, it currently costs R80.00 per year

    This includes a lapel badge and Handbook

  3. What other cost's are involved

    This depends on the Branch you join

    For the Natal Branch go to the Natal Branch category of Q&A

  4. Positions within the Association

    Thereshall be a President of the Association and there may be a Deputy-President andsuch Vice-Presidents and Life Vice-Presidents as may be prescribed. 

     

    11.There shall be a Chairman and Vice-Chairman of the Association and such otherOfficers as may be prescribed.  Theyshall hold office for such period and be elected or appointed in such manner asmay be provided in the Rules.  In theevent of any vacancy arising among the officers of the Association, the Councilshall have power to appoint a fit and proper person, being a Member, todischarge the duties of the office so vacated.

     

  5. FULL MEMBERSHIP

    Full Membership. All past and present members of the Naval Forces,  the Royal Fleet Auxiliary Service, the RoyalNaval Auxiliary Service and any person who served in the Naval Forces of a nationwhich was formerly a member of the British Commonwealth during the time whenthat nation was a member of the British Commonwealth shall be eligible for FullMembership; provided that such members and persons shall have served in suchNaval Forces or Services for not less than six months, or were honourably dischargeddisabled having served a shorter period”.

     

  6. FULL LIFE MEMBERSHIP

    Full Life Membership.  A full memberwho has given long and honourable service to the Association may be appointedby the Council as a Full Life Member on conditions provided in the Bye-Lawsfrom time to time.  Full Members whopurchased Life Membership before 1st January 1972 shall also be Full LifeMembers.

  7. PROVISIONAL FULL MEMBERSHIP

    Provisional Full Membership.  Membersof the Naval Forces who have not completed six months service shall be eligibleto join as Provisional Full Members, automatically becoming Full Members oncompletion of six months service.  Ifsuch a member is discharged from the Naval Forces (for any reason other thanbeing honourably discharged as disabled) his Provisional Full Membership shallbe regarded as cancelled

  8. HONORARY MEMBERSHIP

    Honorary membership.  The Councilor any Branch may confer Honorary membership on professional persons who placetheir services at the disposal of the Association in an Honorary capacity, butwho are not eligible for Full Membership

  9. ASSOCIATE MEMBERSHIP

    )        AssociateMembership.  The Council or anyBranch may confer Associate Membership on persons over the age of eighteen whoexpress sympathy with the objects of the Association.  Those Associate Members who purchased LifeMembership before 1972 shall retain the title of Life Member, but without theprivileges or rights attaching to such membership.

     

  10. SUBSCRIPTIONS

    SUBSCRIPTIONS

     

    4.        

    (a)     The rate of annual Associationsubscriptions to be paid by all Members and the fee payable by the Branch orarea for the nomination of Life Members shall be as recommended by the Counciland approved by an Annual Conference or Special Conference.

    (b)       Branches may separately levy annualsubscriptions for membership of a Branch.

    (c)      There shall be no entrance fee payable tojoin the Association or Branch.  The costof supplying appropriate badges and rule books shall however be recovered fromthe individual Member.

    (d)      Honorary Members, Full Life Members andLife Members shall not be required to pay any Association subscription.

    (e)      Association and Branch subscriptionsshall become payable immediately on joining the Association but members joiningafter 30th June in any year shall be required to pay only half the annual ratefor that year.

    (f)       Annual Association and Branchsubscriptions shall be payable in advance on 1st January each year, but if notpaid on that date may be paid up to 31st March each year without affectingcontinuity or qualification as a Member of the Association or Branch.  A former Member may be re-admitted at thediscretion of the Branch to whom the Member formerly belonged, or anotherBranch, or at the absolute discretion of the Council on payment of allsubscriptions in arrears.  Such arrearsmay be waived at the discretion of the Branch or of the Council. Allsubscriptions received by a Branch shall be acknowledged by the issue of amembership card to the Member.  The totalsum of Association subscriptions collected by a Branch shall be sent to theHeadquarters of the Association as soon as practicable.  A Branch which fails to comply with this rulemay be dissolved by the Council.

    (g)       Branches outside the British Isles shallremit to Headquarters one half of the annual Association subscription inrespect of each Member.

     

  11. APPOINTMENT OF FULL LIFE MEMBER

    Asprovided in Rule 2(b) the conditions and procedure for appointment of Full LifeMembers shall be as follows:-

     

    a          Full Members who have given long andhonourable service to the Association either nationally, or to an Area, Branchor Registered Club of the Association may be nominated and recommended to theNational Council for appointment as a Full Life Member.  Such service shall have significantlyenhanced the best interests or reputation of the Association.  Normally, but not exclusively, this will haverequired service as an official of the Association, Area, Branch or RegisteredClub of the Association.  The quality ofservice shall be more important than its length which shall, however, reflect asustained effort on behalf of the Association, and shall be not less than tenyears.

    b          Nominations may be made by the BranchCommittee of the Branch to which the member belongs.  They shall be endorsed by a Meeting of theBranch and sent to the General Secretary for the approval of the NationalCouncil.

    c          Nominations may also be made by anArea Committee in respect of service to the Area and shall be endorsed by boththe Branch Committee of the Branch to which the member belongs and an AreaMeeting before being sent to the General Secretary for the approval of theNational Council.

    d          The National Council may award FullLife Membership to any Full Member in recognition of service to the Associationnationally after consulting the member’s Branch.

    e          The nominating authority shall pay afee to Headquarters equal to ten times the annual rate of subscription for eachnomination that is approved.  Acertificate provided by Headquarters shall be signed by officials of thenominating authority and presented to each Life Member.  A Membership badge with a red bar and theappropriate  membership card shall beprovided by Headquarters.  

     

  12. ROYAL MASRINES AND WRENS ASSOCIATION

    TheRoyal Marines Association and the Association of Wrens are affiliated to theRoyal Naval Association and vice versa. Whatever individual privileges are extended to Members of the RoyalMarines Association and Association of Wrens is a matter for individualBranches to decide.  However, it is opento serving Members and those who have served in the Royal Marines and Women’sRoyal Naval Service, to apply for membership of the Association for which theyare eligible.

     

  13. BRANCH MEETINGS

    BRANCH MEETINGS.  TheMain Committee of a Branch shall call such Meetings of the Branch as itconsiders necessary.  At least 14 days’notice shall be given to members of the calling of the Annual General Meetingand other Branch Meetings.

    (b) A special meeting of the Branch must beconvened at the request of the National Council or Area Committee or on receiptof a written request from not less than one fifth or 12 in number of the BranchMembers, whichever is the least. Such a meeting shall be held not more than 14days after the request has been received. At least seven days notice shall begiven by the Branch secretary to each member, together with an indication ofthe nature of the business for which the meeting has been convened.

     

  14. BRANCH MAIN COMMITTEE

    BRANCH MAIN COMMITTEE.  Theadministration of each Branch shall be vested in a Branch Main Committee whichshall consist of the Chairman, Vice-Chairman, Honorary Secretary, HonoraryTreasurer and at least one other member, the number if in excess of three beingdetermined at an Annual General meeting. All members of the Branch Committeeare Trustees of their Branch.  The Branchofficials and members of the Main Committee may be Full Life Members, Full Members or Associate Members of theAssociation (provided they have completed one year's membership of theAssociation) and  shall be elected at theAnnual General Meeting.  AssociateMembers may not serve as Chairman or Vice Chairman of the Branch Main Committeeand a majority of the Committee must be Full Life or Full Members.  Each may serve for two years after which theyshall retire but be eligible for re-election. Approximately half the committee shall be elected each year.  The quorum for a Branch Main Committee shallbe not less than four members including one official.   A larger quorum may be prescribed by anAnnual General Meeting.

     

  15. PRESIDENT AND VICE PRESIDENTS

    PRESIDENT AND VICE-PRESIDENTS.  TheBranch Main Committee may invite appropriate persons, who must be Full Membersof Full Life Members of the Association, to hold office as President or asVice-president of the Branch.  They shallbe members of the Branch Main Committee and may be requested to stand down whenappropriate

  16. SUB-COMMITTEES

    SUB-COMMITTEES.  ABranch Main Committee may appoint such Sub-Committees as it thinks fit andprescribe their membership and terms of reference.  All Members including Associate Members maysit on and vote as such Sub-Committees except that, in accordance with Rule9(a) Branch funds and assets shall be administered by Full or Full LifeMembers.  All Sub-Committees are subjectto the over-riding authority of the Branch Main Committee.

     

  17. BRANCH LOCAL RULES

    BRANCH LOCAL RULES.  Any Branchmay frame its own local Rules, provided that such rules do not conflict withthe Supplemental Charter, Rules or Bye-Laws of the Association.  Branch Rules must be submitted to the GeneralSecretary for approval before adoption.

  18. FINACIAL & ACCOUNTS

    BRANCH FUNDS AND BANKING ACCOUNTS.

     

    (a)       Branches must hold Banking Accounts inthe name of the RNA ..... Branch.  TheBranch Committee shall nominate three members as authorised to signcheques.  Two of the three shall berequired to sign cheques.  One of thethree nominated shall be the Branch Honorary Treasurer.

    (b)       Branch funds shall be administered by theBranch Main Committee.  The minutes ofthe Committee shall record approval for payments which are not of a routinenature.

    (c)        The Annual Branch Return required byBye-Law B18, shall record the name and address of the Bank or Banks with whomaccounts have been opened in the name of the Branch.               

     

  19. BRANCH FUNDS & ACCOUNTS

    BRANCH FUNDS AND BANKING ACCOUNTS.

     

    (a)       Branches must hold Banking Accounts inthe name of the RNA ..... Branch.  TheBranch Committee shall nominate three members as authorised to signcheques.  Two of the three shall berequired to sign cheques.  One of thethree nominated shall be the Branch Honorary Treasurer.

    (b)       Branch funds shall be administered by theBranch Main Committee.  The minutes ofthe Committee shall record approval for payments which are not of a routinenature.

    (c)        The Annual Branch Return required byBye-Law B18, shall record the name and address of the Bank or Banks with whomaccounts have been opened in the name of the Branch.               

     

  20. SUBSCRIPTIONS

    SUBSCRIPTIONS.

     

    (a)       The Branch Main Committee is responsiblefor organising the collection of subscriptions and issue of membership cardsunder Rule 4.  The annual Associationsubscriptions at the rate set by the National Council and approved by an AnnualConference or Special Conference shall be collected from those members requiredto pay subscriptions together with any Branch subscription.  Such Branch subscription shall be recommendedby the Branch Main Committee and approved by an Annual General Meeting of theBranch.

    (b)       All Members shall receive a membershipcard which will be validated annually by the issue of a dated receipt card.

     

  21. APPLICATION FOR MEMBERSHIP

    APPLICATION FOR MEMBERSHIP

     

    (a)Every applicant for membership shall complete an application form as providedby Headquarters.

    (b)Each Branch shall specify and promulgate the procedure to be used inconsidering applications for membership under Rule 3(a).

    (c) Thequalifications of an applicant to join the Association in accordance with Rules2 and 3 as stated on the membership application shall be checked.  An appropriate Branch official acting onbehalf of the Branch Main Committee may, at his discretion, require to seedocumentary proof of naval service in support of the application.

    (d) Ifat any time after acceptance of membership that statements made on theapplication form or the supporting documents are found to be materially falseor misleading, the Branch Main Committee may direct that the person’smembership is null and void.  The factsof such decisions are to be reported to the General Secretary within sevendays.  An appeal may be made to theNational Council under the procedure specified in Rule 3(e) and (f).

    (e)       Applications to join a Branch frompersons who are known to have been expelled from another Branch (and thus fromthe Association under Rule 3(d) shall not be accepted.  If, after acceptance, knowledge of such anexpulsion is obtained the membership shall be regarded as null and void.  A Branch Meeting may however pass aresolution recommending to the National Council that such an expelled personmay be allowed to rejoin the Association and its Branch.  This recommendation shall be sent to theGeneral Secretary for consideration by the National Council whose decisionshall be final.

     

  22. JOINING PROCEDURE

    JOINING PROCEDURE. On acceptance as a member, the member shall be required to purchase  Membership Card, Association Rule Book (andany Branch Rule Book), and the official Badge appropriate to the type ofmembership.  The attention of the membershall in particular be drawn to Article 3 and 4 of the Supplemental Charterdefining the Objects of the Association and Rule 3 specifying the rights,limitations and duties of members.

     

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NATAL BRANCH RULES & REGULATIONS

  1. How much would it cost to join the RNA

    Currently with the rate of exchange the subscription fee is R100.00

  2. What other cost's are involved

    At every Full meeting we ask for donations

    R5.00 for up spirits

    R2.00 raffle (Optional)

    You will need to have the proper dress code (See dress code)

    You will need to pay for meals at socials (if applicable) (See dress Code)

    Trafalgar Day Lunch (See Trafalgar Lunch)

  3. BRANCH OFFICIALS

    AREAS ANDBRANCHES

     

    9.        

    (a)       All Area and Branch officials,Area Committee Members and Branch Main Committee Members shall be Full or FullLife Members and shall be elected only by such members, subject to theexceptions in (b) below.;

    (b)     Associate Members may beelected as members of Branch Main Committees, with voting rights, within theirBranch, equivalent to those of a Full or Full Life Member, provided that themajority of the members of the Committee are Full or Full Life Members;furthermore they may be elected to office as Honorary Secretary or HonoraryTreasurer (but not as Chairman or Vice-Chairman), provided that they havecompleted at least one year’s membership of the Association.;

    (c)   Full members, Full LifeMembers and Associate Members, elected under (b) above, may be voting memberson any Branch Sub-Committee; other Associate Members may be voting members onBranch Sub-Committees which do not administer Branch funds or assets.”;

     

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ROYAL CHARTER

  1. When was the royal charter first granted

    The Royal Charter which was first granted to the Association by herMajesty The Queen on the advice of Her Privy Council on 15th July l954.  The Supplemental Charter shown in this bookwas granted on 26 day of May l990 and is the Charter now in force.  It sets out the legal basis for the existenceand objects of the Association and the principal system by which it shall becontrolled.  It can be amended only withthe consent of the Monarch in Her Privy Council and a submission for amendmenthas to be specially printed, issued to Areas and branches with 42 days notice,and then approved by conference by a three-quarters majority (see Article19).  The paragraphs of the SupplementalCharter are customarily referred to as “The Supplemental Charters Article ...”.

  2. What are the Royal naval Association Rules

    The Royal Naval Association Rules which set out the fundamental rules for theregulation of the Association in meeting the requirements of the SupplementalCharter.  They are approved by the Lordsof the Privy Council and a submission for any amendment or change to them hasfirst to receive a two-thirds majority on a motion submitted to Conference (seeArticle 16,17 and 18 of the Supplemental charter).  These Rules are numbered sequentially and, todistinguish them from other types of rules, are referred to as “AssociationRule ...”

     

  3. What are the Byelaws

    Bye-Lawswhich are made by the National Council as they think expedient for themanagement of the Association.  They mustnot be inconsistent with the Supplemental Charter or the AssociationRules.  They can be set aside by aconference resolution, but conference cannot make or amend a Bye-Law (though itcan pass a resolution asking the Council to consider such action).  Bye-Laws are numbered sequentially andprovide a flexible method of maintaining detailed control of the Association,keeping it up to date.  A National Bye-Lawaffecting the whole Association is referred to as “Bye-Law ...”.  For convenience, and to assist clarity ofpresentation there are, in addition to these National Bye-Laws, the followingspecialist types of Bye-Law:-

     

  4. What are AREAS

    Areas.  These set outthe method of regulating the administrative control of Areas.  As they are Bye-Laws they can be amended bythe National Council and proposals for their amendment can be made by Areasunder Bye-Law A19.  They are numberedsequentially with the prefix “A” and referred to as “Bye-Law A...”.           

  5. What are Branches

    Branches.  These set out the method of regulating theadministrative control of Branches.  ABranch wishing to propose any amendment can submit proposals to the GeneralSecretary of the Council through its Area Secretary.  These rules are numbered sequentially withthe prefix “B” and referred to as “Bye-Law B...”.

     

  6. What are conference Standing Orders

    Conference Standing Orders.  The Annual Conference isauthorised by Association rules to make Standing Orders for the conduct ofNational Conferences.  These StandingOrders are included in this publication. They do not apply directly to other meetings within the Association butmay be adopted or used as guidance where relevant to the procedure at othermeetings.

     

  7. Guidance

    Guidance.  In a large national organisation in whichmembers and officials are volunteers it is inappropriate to have rules forevery eventuality, particularly as they can be enforced, if deliberatelychallenged, only by expulsion or suspension. Both Areas and Branches need freedom to reflect their size and localconditions within the overall structure. However, guidance based on experience and information relevant to theaims and objects of the Association needs to be promulgated and this can befound in the following places:-

     

           (1)  Guidance to Branch Officials is printed afterthe Bye-Laws concerning Branches.  It isimportant to distinguish between such guidance and the mandatory rules so everyguidance paragraph number is prefixed with “G” and are referred to as “Guidancepara G...”.     

     

           (2)Guide to Ceremonial is issued by the National Council as a separate publicationto assist those involved with ceremonial occasions.  The status of this guide is shown in Bye-Law1.

     

           (3)General Secretary’s Memoranda which are numbered sequentially and sent to Areaand Branch Secretaries contain detailed administrative systems, advice,suggestions and information.  Seeguidance para G3.  They are referred toas “G.S.M. ...”.

     

  8. What are Local Rules

    LOCALRULES.  In addition (and not included inthis publication) individual Areas and Branches may have their own local rulesauthorised by their own General Meetings. Bye-Laws A20 and B20 refer.  Suchlocal rules must not be inconsistent with the Supplemental Charter, AssociationRules or Bye-Laws.  Copies should be sentto the General Secretary and his guidance sought if there is any doubt aboutthe acceptability of local rules.  Theserules should be referred to as “Area No. ... Local Rule ...” or “(Name) BranchLocal Rule ...”.

     

  9. What are Club Rules

    CLUBRULES.  A Branch may form a Club whichhas to be a separate legal entity because it is a Limited Company and becauseof the need to preserve the charitable status of the Association which includesall Branches but not their clubs.  EachRNA Registered Club must have its own rules approved by both the Council andthe Registrar of Friendly Societies. These rules must conform generally with the Model Club Rule Book issuedby Headquarters but it is the individual rules of a Club which control it sothey are not included in this publication. See Bye-Law B61(c).  Club Rulesare numbered sequentially and referred to as “Model Club Rule ...” or “(Name)Branch, Club Rule ...”.

     

  10. What are the OBJECTS of the RNA

    . Theobjects of the Association shall be:

    (1) Tofurther the efficiency and well being of the Service, preserve its traditionsand encourage recruiting.

    (2) Tofoster comradeship and “esprit de corps” among those who have served or areserving in Our Naval Forces.

    (3) Toprovide facilities for bringing Members together.

    (4) Toperpetuate the memory of those members of Our Naval forces who have died in theservice of their Country.

    (5) Toprovide relief from conditions of need, hardship or distress, to persons whoserve in or have served in Our Naval forces and all dependents of such persons.

    (6) Toadvise and assist Members in their search for employment.

    (7) Toadvise Members and their dependents on personal matters, such as pensions,compensation, health and social security benefits, and other subjects affectingtheir welfare.

    (8) Topursue any of the above for the benefit of members or former members, and theirdependents, of the Naval Forces of former members of the Commonwealth.

     

  11. What are the POWERS of the ASSOCIATION

    (1) Toform Branches throughout the World.

    (2) Toform clubs and to encourage visits, holidays and social activities whichpromote comradeship among Members.

    (3) Toafford financial assistance in the form of grants, donations or periodicalallowances to all serving and former members of Our Naval Forces and theirwives, widows, children and dependents who are in conditions of need, hardshipor distress.

    (4) Toassist youth organisations which have a specific nautical connection andespecially the Sea Cadet Association.

    (5) Tomake grants, pay subscriptions or make donations to any charity having amongits objects the succour in sickness of members or former members of Our NavalForces, Our Army and Our Royal Air Force or their relief from conditions ofneed, hardship or distress.

    (6) Toassist any charity when its support is to the benefit of the reputation andbest interests of the Service or the Association.

    (7) Tosolicit and receive subscriptions and gifts of all kinds, whether absolute orconditional, for the objects of the Association and, subject to the directionsof the Council, to obtain money for such objects by any lawful means (includingorganised collections from members of the public) and for such purposes toadvertise the objects and activities of the Association by any lawful methodthat may commend itself to the Council.

    (8) Todistribute either by sale or without charge Association journals, year books,diaries and other goods considered appropriate by the Council.

    (9) Topurchase, call for, accept, acquire and hold any personal property whatsoeverand any land, tenements or hereditaments or any interest therein whatsoeverwithin Our United Kingdom of Great Britain and Northern Ireland (includingwithout prejudice to the generality of the foregoing, any interest in anyfeudal, allodial or heritable property in Scotland) and to hold the same inperpetuity or otherwise and from time to time subject to all such consents asare by law required to grant, demise, sell, alienate or otherwise dispose ofthe same or any part thereof.

    (10) Toapply the income and property of the association from whatsoever source solelytowards the promotion of the objects of the Association.

    (11) Togive any guarantee or indemnity to any person, corporation or body transferringany property to the Association and to compromise all disputes or differencesbetween such person, corporation or body and the Association on such terms asthe Council shall in its absolute discretion think fit.

    (12) Toborrow and raise funds in such manner and on such conditions as the Council maythink fit.

    (13) Toinvest all moneys belonging to the Association and not for the time beingrequired for any of its objects in any investments allowed by the Rules.

    (14) Toemploy such persons as may be necessary for the proper conduct of the affairsof the Association and on such terms as the Council may think fit; to grantpensions or gratuities to any employees of the Association, or the relations ofdependents of any such employees, and for this purpose to establish andadminister a pension scheme or pension fund (either contributory ornon-contributory).

    (15) To do all lawful things incidental or conducive to any of the objects of to theexercise or enjoyment of the rights, interests and powers of the Association inthis Our Supplemental Charter expressed or referred to.

     

  12. What is the Association MOTTO

    The Association shallbe non-political and non-sectarian.  ItsMotto shall be “Unity, Loyalty,Patriotism, and Comradeship

  13. What are the catagories of membership

    The categories ofmembership of the Association shall be Full Member, Full Life Member,Provisional Full Member, Honorary Member and Associate Member.  The criteria for membership shall be asprescribed

  14. Can a person be REJECTED from joining

    The Council shall have power to reject any application for membership and shall give a reason forrejection other than in any exceptional case where the Council determines thatto do so would be inappropriate.

  15. Who can hold postion of Office

    Only Full Members orFull Life Members shall be eligible to hold office, be Delegates at any meetingor vote at any meeting of the Association at any level except as prescribed

  16. ANNUAL CONFERENCE

    A meeting of Members to be known as “TheAnnual Conference” shall be held in every year.

     

  17. What is a SPECIAL Conference

    A Special Conferenceof the Association may be convened by the Council on its own initiative or atthe request of the prescribed number of Branches on giving such notice as maybe prescribed

  18. RIGHTS AND OBLIGATIONS OF MEMBERS

    The rights and obligations of Members shallinclude the following:-

    (1)Every member shall either join a Branch of the Association or apply to theCouncil for inclusion on the Headquarters Roll.

    (2)       All Members shall conform to therequirements of the Charter, the Rules and the Bye-Laws as amended from time totime.

    (3)       All Members shall pay such fees andsubscriptions as are determined in accordance with these Rules.

    (4) A Member may join more than one branch and shall pay the Branch subscription ofeach Branch of which he is a member. Members shall pay the required Association subscription to only one Branch.  A member may hold elected Office or Officesin only one Branch.  A member may onlyvote in the Branch to which he pays his Association subscription.

     

  19. SUBSCRIPTIONS

    SUBSCRIPTIONS

     

    4.        

    (a)     The rate of annual Associationsubscriptions to be paid by all Members and the fee payable by the Branch orarea for the nomination of Life Members shall be as recommended by the Counciland approved by an Annual Conference or Special Conference.

    (b)       Branches may separately levy annualsubscriptions for membership of a Branch.

    (c)      There shall be no entrance fee payable tojoin the Association or Branch.  The costof supplying appropriate badges and rule books shall however be recovered fromthe individual Member.

    (d)      Honorary Members, Full Life Members andLife Members shall not be required to pay any Association subscription.

    (e)      Association and Branch subscriptionsshall become payable immediately on joining the Association but members joiningafter 30th June in any year shall be required to pay only half the annual ratefor that year.

    (f)       Annual Association and Branchsubscriptions shall be payable in advance on 1st January each year, but if notpaid on that date may be paid up to 31st March each year without affectingcontinuity or qualification as a Member of the Association or Branch.  A former Member may be re-admitted at thediscretion of the Branch to whom the Member formerly belonged, or anotherBranch, or at the absolute discretion of the Council on payment of allsubscriptions in arrears.  Such arrearsmay be waived at the discretion of the Branch or of the Council. Allsubscriptions received by a Branch shall be acknowledged by the issue of amembership card to the Member.  The totalsum of Association subscriptions collected by a Branch shall be sent to theHeadquarters of the Association as soon as practicable.  A Branch which fails to comply with this rulemay be dissolved by the Council.

    (g)       Branches outside the British Isles shallremit to Headquarters one half of the annual Association subscription inrespect of each Member.

     

  20. BRANCH OFFICIALS

    AREAS ANDBRANCHES

     

    9.        

    (a)       All Area and Branch officials,Area Committee Members and Branch Main Committee Members shall be Full or FullLife Members and shall be elected only by such members, subject to theexceptions in (b) below.;

    (b)     Associate Members may beelected as members of Branch Main Committees, with voting rights, within theirBranch, equivalent to those of a Full or Full Life Member, provided that themajority of the members of the Committee are Full or Full Life Members;furthermore they may be elected to office as Honorary Secretary or HonoraryTreasurer (but not as Chairman or Vice-Chairman), provided that they havecompleted at least one year’s membership of the Association.;

    (c)   Full members, Full LifeMembers and Associate Members, elected under (b) above, may be voting memberson any Branch Sub-Committee; other Associate Members may be voting members onBranch Sub-Committees which do not administer Branch funds or assets.”;

     

  21. APPOINTMENT OF FULL LIFE MEMBER

    Asprovided in Rule 2(b) the conditions and procedure for appointment of Full LifeMembers shall be as follows:-

     

    a          Full Members who have given long andhonourable service to the Association either nationally, or to an Area, Branchor Registered Club of the Association may be nominated and recommended to theNational Council for appointment as a Full Life Member.  Such service shall have significantlyenhanced the best interests or reputation of the Association.  Normally, but not exclusively, this will haverequired service as an official of the Association, Area, Branch or RegisteredClub of the Association.  The quality ofservice shall be more important than its length which shall, however, reflect asustained effort on behalf of the Association, and shall be not less than tenyears.

    b          Nominations may be made by the BranchCommittee of the Branch to which the member belongs.  They shall be endorsed by a Meeting of theBranch and sent to the General Secretary for the approval of the NationalCouncil.

    c          Nominations may also be made by anArea Committee in respect of service to the Area and shall be endorsed by boththe Branch Committee of the Branch to which the member belongs and an AreaMeeting before being sent to the General Secretary for the approval of theNational Council.

    d          The National Council may award FullLife Membership to any Full Member in recognition of service to the Associationnationally after consulting the member’s Branch.

    e          The nominating authority shall pay afee to Headquarters equal to ten times the annual rate of subscription for eachnomination that is approved.  Acertificate provided by Headquarters shall be signed by officials of thenominating authority and presented to each Life Member.  A Membership badge with a red bar and theappropriate  membership card shall beprovided by Headquarters.  

     

  22. ROYAL MASRINES AND WRENS ASSOCIATION

    TheRoyal Marines Association and the Association of Wrens are affiliated to theRoyal Naval Association and vice versa. Whatever individual privileges are extended to Members of the RoyalMarines Association and Association of Wrens is a matter for individualBranches to decide.  However, it is opento serving Members and those who have served in the Royal Marines and Women’sRoyal Naval Service, to apply for membership of the Association for which theyare eligible.

     

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SUBSCRIPTIONS

  1. SUBSCRIPTIONS

    SUBSCRIPTIONS

     

    4.        

    (a)     The rate of annual Associationsubscriptions to be paid by all Members and the fee payable by the Branch orarea for the nomination of Life Members shall be as recommended by the Counciland approved by an Annual Conference or Special Conference.

    (b)       Branches may separately levy annualsubscriptions for membership of a Branch.

    (c)      There shall be no entrance fee payable tojoin the Association or Branch.  The costof supplying appropriate badges and rule books shall however be recovered fromthe individual Member.

    (d)      Honorary Members, Full Life Members andLife Members shall not be required to pay any Association subscription.

    (e)      Association and Branch subscriptionsshall become payable immediately on joining the Association but members joiningafter 30th June in any year shall be required to pay only half the annual ratefor that year.

    (f)       Annual Association and Branchsubscriptions shall be payable in advance on 1st January each year, but if notpaid on that date may be paid up to 31st March each year without affectingcontinuity or qualification as a Member of the Association or Branch.  A former Member may be re-admitted at thediscretion of the Branch to whom the Member formerly belonged, or anotherBranch, or at the absolute discretion of the Council on payment of allsubscriptions in arrears.  Such arrearsmay be waived at the discretion of the Branch or of the Council. Allsubscriptions received by a Branch shall be acknowledged by the issue of amembership card to the Member.  The totalsum of Association subscriptions collected by a Branch shall be sent to theHeadquarters of the Association as soon as practicable.  A Branch which fails to comply with this rulemay be dissolved by the Council.

    (g)       Branches outside the British Isles shallremit to Headquarters one half of the annual Association subscription inrespect of each Member.

     

  2. SUBSCRIPTIONS

    SUBSCRIPTIONS.

     

    (a)       The Branch Main Committee is responsiblefor organising the collection of subscriptions and issue of membership cardsunder Rule 4.  The annual Associationsubscriptions at the rate set by the National Council and approved by an AnnualConference or Special Conference shall be collected from those members requiredto pay subscriptions together with any Branch subscription.  Such Branch subscription shall be recommendedby the Branch Main Committee and approved by an Annual General Meeting of theBranch.

    (b)       All Members shall receive a membershipcard which will be validated annually by the issue of a dated receipt card.

     

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BYE-LAWS FOR THE ADMINISTRATION OF BRANCHES OF THE ROYAL NAVAL ASSOCIATION

  1. WHAT ARE THE BYE-LAWS OF THE BRANCH

    A. Thesebye-Laws are made by the National Council under the authority of Associationrule 19.

     

    B. Theyare pre-fixed “B” to distinguish them from general Bye-Laws And thoseconcerning the administration of Areas (which have Prefix “A”).

     

    C. TheseBye-Laws are arranged under the following main headings And paragraphs:

     

    B1       -10 Formation of Branches

    B11     -30 General Administration of Branches

    B31     -40 Financial and Accounts

    B41     -50 Membership of Branches

    B51     -60 Disbandment of Branches

    B61     -70 Clubs

     

    D.Non-mandatory guidance to Officials is printed after these Bye-Laws with prefix“G”.

     

    FORMATIONOF BRANCHES

     

    B1.      A Branch may be formed on the authority ofthe National Council after application to it in writing (on the CommissioningForm) through the General Secretary by the persons desirous of forming aBranch.  Such persons must not be lessthan five in number and shall be either Full Members, Full Life Members orpersons eligible to join as Full Members under rule 2(a) and each shallcomplete a Membership Application Form which shall be enclosed with theCommissioning Form.  They shall be knownas the Founder Members of the Branch, one of whom shall be nominated as FounderHonorary Secretary responsible for the correspondence and arrangements neededfor the Commissioning Meeting until an Honorary Secretary of the Branch iselected at that meeting.

     

    B2.      The National Council may withhold approvalfor the formation of a Branch without giving any reason for its decision.

     

    B3.      A Branch shall normally form within theArea in which it is geographically situated if it is in the United Kingdom orEire.  The Area Secretary shall beinformed as soon as practicable of the proposed formation of a Branch and shalladvise neighbouring Branches of the proposal. Any objection by a Branch or by the Area to the formation of a newBranch shall be investigated by the Area Committee which shall make itsrecommendation to the National Council through the General Secretary (SeeBye-Law A22).  If an adjacent Area orBranch within that Area has any objection to the formation of a Branch in anadjacent Area it may also inform the National Council of any objection to theformation of the proposed Branch.

     

    B4.      A Branch shall be commissioned by theelected National Council Member for the relevant Area or the Deputy NationalCouncil Member or such person as may be nominated by the GeneralSecretary.  The date and place of theCommissioning shall be as agreed by the Commissioning Officer and shall be notless than one month after the relevant Area Secretary has been informed of theproposal to form the Branch.  If there isan objection to the formation of a Branch the Commissioning Meeting shall bedeferred until a decision has been made on the objection.

     

    B5.      The Commissioning Meeting shall includethe following:-

     

    (a)       The carrying of a formal Resolution toadopt the Supplemental Charter, the Rules and Bye-Laws of The Royal NavalAssociation.

    (b)       The election of a Chairman,Vice-Chairman, Honorary Secretary, Honorary Treasurer and members of the mainBranch Committee as required by Bye-Law B14.

    (c)        The supply of Membership Cards, Badgesand Rule Books to those enrolling as members of the Association and of the newBranch.

    B6.      The name of a new Branch shall be approvedby the National Council after taking any recommendation of the Area Committeeinto consideration.  No Branch may alterits name, be amalgamated with another Branch, or be divided without aResolution of a Meeting of the Branch and the prior approval of the NationalCouncil.

     

    B7.      A copy of the Minutes of the CommissioningMeeting shall be sent to the General Secretary without delay.  Within two months after the meeting the Hon.Secretary of the Branch shall forward to the General Secretary a Branch reportcompleted in accordance with Bye-Laws B18 and B32(c) and confirming that thefirst meeting of the Branch Committee has been held and that future meetingsare planned.  A Commissioning Certificatewill then be prepared and issued to the Branch as soon as practicable.

     

    B8.      A Branch shall not be eligible to send adelegate to a National Conference or to any Area Meetings until it has been incommission for three months.  This doesnot preclude observers being sent to such Meetings.

     

    B9.      A Branch which has disbanded may bere-formed by procedure similar to those in the foregoing with the word“Re-commissioning” used in place of “Commissioning” where appropriate.

     

    B10.    (Spare).

     

     

    GENERAL ADMINISTRATION OF BRANCHES

     

     

    B11.     ANNUAL GENERAL MEETING.  Each Branch shall hold an Annual GeneralMeeting between 1st January and 31st March inclusive each year.  The business of the annual General Meetingshall be:-

     

    (a)       Toconfirm the Minutes of the previous Annual General Meeting and other subsequentGeneral Meetings.

    (b)       Toreceive the audited accounts of the Branch as at 31st December of the previousyear.

    (c)        Toreceive the Annual Report of the Branch Main Committee in accordance withBye-Law B17.

    (d)       To electmembers of the Branch Committee as required by Bye-Law B14.

    (e)       Toappoint auditors for the current year as required by Rule 9(d) and Bye-LawB31(d).

    (f)         Toconsider such business and motions as may be recommended by the Branch MainCommittee.

    (g)       To considermotions by members which shall have been notified to the Honorary Secretary atleast seven days before the meeting.

    B12.

    (a)  BRANCH MEETINGS.  The Main Committee of a Branch shall callsuch Meetings of the Branch as it considers necessary.  At least 14 days’ notice shall be given tomembers of the calling of the Annual General Meeting and other Branch Meetings.

    (b) A special meeting of the Branch must beconvened at the request of the National Council or Area Committee or on receiptof a written request from not less than one fifth or 12 in number of the BranchMembers, whichever is the least. Such a meeting shall be held not more than 14days after the request has been received. At least seven days notice shall begiven by the Branch secretary to each member, together with an indication ofthe nature of the business for which the meeting has been convened.

     

    B13.    ATTENDANCE AND VOTING AT BRANCH MEETINGS.  All members of the Branch may attend AnnualGeneral and Branch Meetings and, at the discretion of the Chairman, be allowedto speak at such meetings. At such meetings, Full Members or Full Life Membersshall be allowed to cast votes on all matters and Associate Members shall beallowed to cast votes on matters exclusively connected with the social anddomestic business of the Branch.

     

    B14.    BRANCH MAIN COMMITTEE.  The administration of each Branch shall bevested in a Branch Main Committee which shall consist of the Chairman,Vice-Chairman, Honorary Secretary, Honorary Treasurer and at least one othermember, the number if in excess of three being determined at an Annual Generalmeeting. All members of the Branch Committee are Trustees of their Branch.  The Branch officials and members of the MainCommittee  may be Full Life Members, FullMembers or Associate Members of the Association (provided they have completedone year's membership of the Association) and shall be elected at the Annual General Meeting.  Associate Members may not serve as Chairmanor Vice Chairman of the Branch Main Committee and a majority of the Committeemust be Full Life or Full Members.  Eachmay serve for two years after which they shall retire but be eligible forre-election.  Approximately half thecommittee shall be elected each year. The quorum for a Branch Main Committee shall be not less than fourmembers including one official.   Alarger quorum may be prescribed by an Annual General Meeting.

     

    B15.   

     

    (a)       PATRONSAND VICE-PATRONS.  A Branch Committeemay invite distinguished persons to be Patron or Vice-Patrons of the Branch,informing the General Secretary.  Theyshall not be directly involved in the administration of the Branch.

    (b)       PRESIDENTAND VICE-PRESIDENTS.  The Branch MainCommittee may invite appropriate persons, who must be Full Members of Full LifeMembers of the Association, to hold office as President or as Vice-president ofthe Branch.  They shall be members of theBranch Main Committee and may be requested to stand down when appropriate.

    (c)        LIFEVICE-PRESIDENTS.  Full or Full LifeMembers may be appointed by the Branch Main Committee as Life Vice-Presidentsin accordance with Article 10 of the Supplemental Charter.  They shall not be members of the MainCommittee unless specifically appointed as such by resolution of an AnnualGeneral Meeting.

    B16.    SUB-COMMITTEES.  A Branch Main Committee may appoint suchSub-Committees as it thinks fit and prescribe their membership and terms ofreference.  All Members includingAssociate Members may sit on and vote as such Sub-Committees except that, inaccordance with Rule 9(a) Branch funds and assets shall be administered by Fullor Full Life Members.  All Sub-Committeesare subject to the over-riding authority of the Branch Main Committee.

     

    B17.    ANNUALCOMMITTEE REPORT.  The Branch MainCommittee shall present an Annual Report on the activities of the Branch in thepast year to the Annual General Meeting. A copy of the Annual Report shall be circulated to all members who applyfor a copy.  A copy of the report shallbe sent to the General Secretary within seven days of its acceptance by theAnnual General Meeting.

     

    B18.    BRANCHRETURN.  Within seven days of theAnnual General Meeting the Hon. Secretary shall send on an appropriate formprovided by Headquarters, the names of all officials of the Branch, elected orappointed, to the General Secretary.  Acopy of this return shall be sent to the Area Secretary.

     

    B19.    DISQUALIFICATIONOF OFFICIALS AND MEMBERS OF COMMITTEES. Rule 6(f) shall apply to allofficials and members of Branch Committees and Sub-Committees, with the referencesto Conferences and the National Council being replaced by Branch Meetings andBranch Committees.  The right of appealin Rule 6(g) shall be to the Area Committee who may appoint such appealtribunals as they think fit.

     

    B20.    BRANCHLOCAL RULES.  Any Branch may frameits own local Rules, provided that such rules do not conflict with theSupplemental Charter, Rules or Bye-Laws of the Association.  Branch Rules must be submitted to the GeneralSecretary for approval before adoption.

     

    B21.    BRANCHDELEGATES.  Branches wishing to berepresented at Area

    Meetingsor National Conferences shall nominate a delegate whom must be a Full or FullLife Member.

     

    B22. -B30.    (Spare).         

     

     

    FINANCIALAND ACCOUNTS

     

    B31.    BRANCHACCOUNTS

     

    (a)       The Accounts of each Branch must beaudited annually.  The Accounts, whichmust be signed by the Chairman, Honorary Secretary and Honorary Treasurer,must, together with the auditor’s report thereon, be presented to the Membersof the Branch at the Annual General Meeting of the Branch.  The Accounts must be made up to 31stDecember.

    (b)       A copy of the Annual Accounts with theAuditors report shall be circulated to all Members who apply for a copy.

    (c)        After the Accounts have been accepted bythe Branch, two copies must be sent to the General Secretary within seven days.

    (d)       The Annual General Meeting of the Branchshall, except where the Branch uses the services of qualified auditors who aremembers, appoint two Auditors whose period of office shall be from the closureof the Annual General Meeting which appoints them until the closure of the nextAnnual General Meeting.

     

     

    B32.    BRANCH FUNDS AND BANKING ACCOUNTS.

     

    (a)       Branches must hold Banking Accounts inthe name of the RNA ..... Branch.  TheBranch Committee shall nominate three members as authorised to signcheques.  Two of the three shall berequired to sign cheques.  One of thethree nominated shall be the Branch Honorary Treasurer.

    (b)       Branch funds shall be administered by theBranch Main Committee.  The minutes ofthe Committee shall record approval for payments which are not of a routinenature.

    (c)        The Annual Branch Return required byBye-Law B18, shall record the name and address of the Bank or Banks with whomaccounts have been opened in the name of the Branch.               

    B33.    SUBSCRIPTIONS.

     

    (a)       The Branch Main Committee is responsiblefor organising the collection of subscriptions and issue of membership cardsunder Rule 4.  The annual Associationsubscriptions at the rate set by the National Council and approved by an AnnualConference or Special Conference shall be collected from those members requiredto pay subscriptions together with any Branch subscription.  Such Branch subscription shall be recommendedby the Branch Main Committee and approved by an Annual General Meeting of theBranch.

    (b)       All Members shall receive a membershipcard which will be validated annually by the issue of a dated receipt card.

    B34.    QUARTERLYPAYMENTS TO HEADQUARTERS.

     

    (a)       The Honorary Treasurer of the Branch isresponsible for the settlement of the Quarterly Account with Headquarters andshall report such settlement to the Branch Main Committee for recording theminutes.  The total amount of the balancedue shall be remitted to Headquarters within two months of the date of the endof the quarter to which the account refers.

    (b)       To assist new Branches to build up funds,branches in their Inaugural year shall retain all association subscriptionsreceived from their Members, and these subscriptions should be credited toBranch funds.  For new Branches which areformed after 30th June in any year, the Membership subscription is one half ofthe current annual rate (Rule 4).  SuchBranches should retain these reduced subscriptions and in addition one half ofthose subscriptions received during the following year up to 30th June.

    (c)        All subscriptions, donations andpayments received at Headquarters from members of the Headquarters roll shallbe credited to Association funds.

    B35. -B40.    (Spare)

     

     

    MEMBERSHIPOF BRANCHES

     

    B41.    APPLICATIONFOR MEMBERSHIP

     

    (a)Every applicant for membership shall complete an application form as providedby Headquarters.

    (b)Each Branch shall specify and promulgate the procedure to be used inconsidering applications for membership under Rule 3(a).

    (c) Thequalifications of an applicant to join the Association in accordance with Rules2 and 3 as stated on the membership application shall be checked.  An appropriate Branch official acting onbehalf of the Branch Main Committee may, at his discretion, require to seedocumentary proof of naval service in support of the application.

    (d) Ifat any time after acceptance of membership that statements made on theapplication form or the supporting documents are found to be materially falseor misleading, the Branch Main Committee may direct that the person’smembership is null and void.  The factsof such decisions are to be reported to the General Secretary within sevendays.  An appeal may be made to theNational Council under the procedure specified in Rule 3(e) and (f).

    (e)       Applications to join a Branch frompersons who are known to have been expelled from another Branch (and thus fromthe Association under Rule 3(d) shall not be accepted.  If, after acceptance, knowledge of such anexpulsion is obtained the membership shall be regarded as null and void.  A Branch Meeting may however pass aresolution recommending to the National Council that such an expelled personmay be allowed to rejoin the Association and its Branch.  This recommendation shall be sent to theGeneral Secretary for consideration by the National Council whose decisionshall be final.

    B42.    JOININGPROCEDURE.  On acceptance as amember, the member shall be required to purchase  Membership Card, Association Rule Book (andany Branch Rule Book), and the official Badge appropriate to the type ofmembership.  The attention of the membershall in particular be drawn to Article 3 and 4 of the Supplemental Charterdefining the Objects of the Association and Rule 3 specifying the rights,limitations and duties of members.

     

    B43.    CONDUCTOF MEMBERS

     

    (a)       Any member may be required to attend ameeting of the Branch Main Committee or Sub-Committee appointed for the purposeto assist in the investigation of the conduct of any member including his ownconduct.  At least seven days’ noticeshall be given of such meetings.

    (b)       A member may be advised or warned abouthis conduct by the Branch Main Committee or Sub-Committee appointed for thepurpose.  Such advice or warnings shallbe recorded in the minutes but not promulgated further within the Branch unlesssubsequent conduct results in a recommendation for suspension or expulsion.

    (c)        The Branch Main Committee may recommendto a Branch Meeting the expulsion or suspension of a member under Rule 3(d).

    (d)       In the event of a Branch Meeting passinga resolution under Rule 3(d) to expel a member or suspend him for a period over6 months a complete report is to be forwarded by the Honorary Secretary to theGeneral Secretary within seven days of the decision.

    (e)              If an appeal is lodged against a suspension for six months or less acomplete report is to be forwarded to the General Secretary with the appeal.

    (f)         In the event of an appeal to theNational Council under Rule 3(d) and (f) the General Secretary shall establishthe main facts and report them to three arbitrators selected by him.  Normally these will be the National CouncilMember for the Area and two other Area Officials, but no arbitrator shall havebeen directly involved in the incidents or previous decision concerningthem.  The arbitrators’ report will beplaced before the National Council at their next meeting for approval of thefindings.

    B44.    TRANSFEROF MEMBERS BETWEEN BRANCHES.

     

    (a)       In accordance with rule 3(b)(4) membersmay belong to more than one Branch subject to the conditions of that rule.

    (b)       A member has the right to transfer toanother Branch if the receiving Branch is prepared to accept him under Rule3(a).  Subject to such acceptance, unlesshe is in debt to his Branch, no objection can be made to the transfer and theMembership Application form shall be transferred to the receiving Branchstating whether the Association subscription has been paid for the currentyear.  The receiving Branch may levy itsBranch subscription and there need be no return of Branch subscription from theBranch the member leaves.

    (c)        A member may transfer from a Branch tothe Headquarters Roll only with the agreement of that Branch.

    (d)       A member may transfer from theHeadquarters Roll to a Branch which is prepare to accept him under rule 3(a).

    (e)       If a Branch disbands, its members maytransfer to the Headquarters Roll or apply to transfer to another Branch.

    B45.    CERTIFICATESOF APPRECIATION TO ASSOCIATE MEMBERS.

     

         Areas or Branches may recommend to theNational Council that Associate Members may be awarded a Certificate ofAppreciation to recognise their contribution to the work of theAssociation.  The procedure for suchrecommendations is promulgated in General Secretary’s Memorandum No. 44.

     

    B46. -B50. (Spare)

     

     

    DISBANDMENTOF BRANCHES

     

    B51.    A Branch may be disbanded by any of thefollowing:-

     

    (a)       A resolution to disband carried at aMeeting of the Branch called specifically for that purpose.  A copy of the minutes of such a meeting shallbe forwarded to the General Secretary and to the Area Secretary without delay.  No Branch shall formally be disbanded untilat least one month after such notification shall have been made.

    (b)       A resolution at a meeting of the NationalCouncil.

    (c)        A resolution by an Annual or SpecialConference of the Association.

    B52.    A Branch may be disbanded if:-

     

    (a)       It fails to form a Branch Committee asrequired by Bye-Law B14 and to report the membership of the committee on theprescribed Branch Annual return.

    (b)       It fails to comply with Rule 4(g) by notremitting the prescribed subscriptions to the General Secretary.

    (c)        It fails to forward a Balance Sheet ofits Annual Accounts to the General Secretary within three months of a BranchAnnual General Meeting approving it.

    (d)       The conduct of the Branch bringsdiscredit on the Royal Navy or the Royal Naval Association or is not in accordwith the Objects of the Association in the Supplemental Charter.

    (e)       The Annual Conference or National Councilshall decide that disbandment is in the best interest of the Association.

    B53.    On being disbanded a Branch shall:-

     

    (a)       Return the Commissioning Certificate andminute books to the General Secretary.

    (b)       Prepare a final audited Balance Sheet onthe accounts of the branch and send it to the General Secretary.

    (c)        Transfer the property of the Branch includingfinal financial balances to the General Secretary in accordance with rule 9(e).

    (d)       Make appropriate arrangements for layingup or custody of any standard belonging to the Branch informing the GeneralSecretary of its disposal.

    B54. -B60.  (Spare).

     

     

  2. FORMATION OF BRANCHES

    FORMATIONOF BRANCHES

     

    B1.      A Branch may be formed on the authority ofthe National Council after application to it in writing (on the CommissioningForm) through the General Secretary by the persons desirous of forming aBranch.  Such persons must not be lessthan five in number and shall be either Full Members, Full Life Members orpersons eligible to join as Full Members under rule 2(a) and each shallcomplete a Membership Application Form which shall be enclosed with theCommissioning Form.  They shall be knownas the Founder Members of the Branch, one of whom shall be nominated as FounderHonorary Secretary responsible for the correspondence and arrangements neededfor the Commissioning Meeting until an Honorary Secretary of the Branch iselected at that meeting.

     

    B2.      The National Council may withhold approvalfor the formation of a Branch without giving any reason for its decision.

     

    B3.      A Branch shall normally form within theArea in which it is geographically situated if it is in the United Kingdom orEire.  The Area Secretary shall beinformed as soon as practicable of the proposed formation of a Branch and shalladvise neighbouring Branches of the proposal. Any objection by a Branch or by the Area to the formation of a newBranch shall be investigated by the Area Committee which shall make itsrecommendation to the National Council through the General Secretary (SeeBye-Law A22).  If an adjacent Area orBranch within that Area has any objection to the formation of a Branch in anadjacent Area it may also inform the National Council of any objection to theformation of the proposed Branch.

     

    B4.      A Branch shall be commissioned by theelected National Council Member for the relevant Area or the Deputy NationalCouncil Member or such person as may be nominated by the GeneralSecretary.  The date and place of theCommissioning shall be as agreed by the Commissioning Officer and shall be notless than one month after the relevant Area Secretary has been informed of theproposal to form the Branch.  If there isan objection to the formation of a Branch the Commissioning Meeting shall bedeferred until a decision has been made on the objection.

     

    B5.      The Commissioning Meeting shall includethe following:-

     

    (a)       The carrying of a formal Resolution toadopt the Supplemental Charter, the Rules and Bye-Laws of The Royal NavalAssociation.

    (b)       The election of a Chairman,Vice-Chairman, Honorary Secretary, Honorary Treasurer and members of the mainBranch Committee as required by Bye-Law B14.

    (c)        The supply of Membership Cards, Badgesand Rule Books to those enrolling as members of the Association and of the newBranch.

    B6.      The name of a new Branch shall be approvedby the National Council after taking any recommendation of the Area Committeeinto consideration.  No Branch may alterits name, be amalgamated with another Branch, or be divided without aResolution of a Meeting of the Branch and the prior approval of the NationalCouncil.

     

    B7.      A copy of the Minutes of the CommissioningMeeting shall be sent to the General Secretary without delay.  Within two months after the meeting the Hon.Secretary of the Branch shall forward to the General Secretary a Branch reportcompleted in accordance with Bye-Laws B18 and B32(c) and confirming that thefirst meeting of the Branch Committee has been held and that future meetingsare planned.  A Commissioning Certificatewill then be prepared and issued to the Branch as soon as practicable.

     

    B8.      A Branch shall not be eligible to send adelegate to a National Conference or to any Area Meetings until it has been incommission for three months.  This doesnot preclude observers being sent to such Meetings.

     

    B9.      A Branch which has disbanded may bere-formed by procedure similar to those in the foregoing with the word“Re-commissioning” used in place of “Commissioning” where appropriate.

     

    B10.    (Spare).

     

  3. ANNUAL GENERAL MEETING

    B11.     ANNUAL GENERAL MEETING.  Each Branch shall hold an Annual GeneralMeeting between 1st January and 31st March inclusive each year.  The business of the annual General Meetingshall be:-

     

    (a)       Toconfirm the Minutes of the previous Annual General Meeting and other subsequentGeneral Meetings.

    (b)       Toreceive the audited accounts of the Branch as at 31st December of the previousyear.

    (c)        Toreceive the Annual Report of the Branch Main Committee in accordance withBye-Law B17.

    (d)       To electmembers of the Branch Committee as required by Bye-Law B14.

    (e)       Toappoint auditors for the current year as required by Rule 9(d) and Bye-LawB31(d).

    (f)         Toconsider such business and motions as may be recommended by the Branch MainCommittee.

    (g)       To considermotions by members which shall have been notified to the Honorary Secretary atleast seven days before the meeting

  4. VOTING

    ATTENDANCE ANDVOTING AT BRANCH MEETINGS.  Allmembers of the Branch may attend Annual General and Branch Meetings and, at thediscretion of the Chairman, be allowed to speak at such meetings. At suchmeetings, Full Members or Full Life Members shall be allowed to cast votes onall matters and Associate Members shall be allowed to cast votes on mattersexclusively connected with the social and domestic business of the Branch.

     

  5. BRANCH MAIN COMMITTEE

    BRANCH MAINCOMMITTEE.  Theadministration of each Branch shall be vested in a Branch Main Committee whichshall consist of the Chairman, Vice-Chairman, Honorary Secretary, HonoraryTreasurer and at least one other member, the number if in excess of three beingdetermined at an Annual General meeting. All members of the Branch Committeeare Trustees of their Branch.  The Branchofficials and members of the Main Committee may be Full Life Members, Full Members or Associate Members of theAssociation (provided they have completed one year's membership of theAssociation) and  shall be elected at theAnnual General Meeting.  AssociateMembers may not serve as Chairman or Vice Chairman of the Branch Main Committeeand a majority of the Committee must be Full Life or Full Members.  Each may serve for two years after which theyshall retire but be eligible for re-election. Approximately half the committee shall be elected each year.  The quorum for a Branch Main Committee shallbe not less than four members including one official.   A larger quorum may be prescribed by anAnnual General Meeting.

     

  6. PRESIDENT AND VICE PRESIDENTS

    PRESIDENT AND VICE-PRESIDENTS.  TheBranch Main Committee may invite appropriate persons, who must be Full Membersof Full Life Members of the Association, to hold office as President or asVice-president of the Branch.  They shallbe members of the Branch Main Committee and may be requested to stand down whenappropriate

  7. SUB-COMMITTEES

    SUB-COMMITTEES.  ABranch Main Committee may appoint such Sub-Committees as it thinks fit andprescribe their membership and terms of reference.  All Members including Associate Members maysit on and vote as such Sub-Committees except that, in accordance with Rule9(a) Branch funds and assets shall be administered by Full or Full LifeMembers.  All Sub-Committees are subjectto the over-riding authority of the Branch Main Committee.

     

  8. BRANCH LOCAL RULES

    BRANCH LOCAL RULES.  Any Branchmay frame its own local Rules, provided that such rules do not conflict withthe Supplemental Charter, Rules or Bye-Laws of the Association.  Branch Rules must be submitted to the GeneralSecretary for approval before adoption.

  9. FINACIAL & ACCOUNTS

    FINANCIAL  AND ACCOUNTS

     

    B31.    BRANCHACCOUNTS

     

    (a)       The Accounts of each Branch must beaudited annually.  The Accounts, whichmust be signed by the Chairman, Honorary Secretary and Honorary Treasurer,must, together with the auditor’s report thereon, be presented to the Membersof the Branch at the Annual General Meeting of the Branch.  The Accounts must be made up to 31stDecember.

    (b)       A copy of the Annual Accounts with theAuditors report shall be circulated to all Members who apply for a copy.

    (c)        After the Accounts have been accepted bythe Branch, two copies must be sent to the General Secretary within seven days.

    (d)       The Annual General Meeting of the Branchshall, except where the Branch uses the services of qualified auditors who aremembers, appoint two Auditors whose period of office shall be from the closureof the Annual General Meeting which appoints them until the closure of the nextAnnual General Meeting.

     

  10. BRANCH FUNDS & ACCOUNTS

    BRANCH FUNDS AND BANKING ACCOUNTS.

     

    (a)       Branches must hold Banking Accounts inthe name of the RNA ..... Branch.  TheBranch Committee shall nominate three members as authorised to signcheques.  Two of the three shall berequired to sign cheques.  One of thethree nominated shall be the Branch Honorary Treasurer.

    (b)       Branch funds shall be administered by theBranch Main Committee.  The minutes ofthe Committee shall record approval for payments which are not of a routinenature.

    (c)        The Annual Branch Return required byBye-Law B18, shall record the name and address of the Bank or Banks with whomaccounts have been opened in the name of the Branch.               

     

  11. SUBSCRIPTIONS

    SUBSCRIPTIONS.

     

    (a)       The Branch Main Committee is responsiblefor organising the collection of subscriptions and issue of membership cardsunder Rule 4.  The annual Associationsubscriptions at the rate set by the National Council and approved by an AnnualConference or Special Conference shall be collected from those members requiredto pay subscriptions together with any Branch subscription.  Such Branch subscription shall be recommendedby the Branch Main Committee and approved by an Annual General Meeting of theBranch.

    (b)       All Members shall receive a membershipcard which will be validated annually by the issue of a dated receipt card.

     

  12. APPLICATION FOR MEMBERSHIP

    APPLICATION FOR MEMBERSHIP

     

    (a)Every applicant for membership shall complete an application form as providedby Headquarters.

    (b)Each Branch shall specify and promulgate the procedure to be used inconsidering applications for membership under Rule 3(a).

    (c) Thequalifications of an applicant to join the Association in accordance with Rules2 and 3 as stated on the membership application shall be checked.  An appropriate Branch official acting onbehalf of the Branch Main Committee may, at his discretion, require to seedocumentary proof of naval service in support of the application.

    (d) Ifat any time after acceptance of membership that statements made on theapplication form or the supporting documents are found to be materially falseor misleading, the Branch Main Committee may direct that the person’smembership is null and void.  The factsof such decisions are to be reported to the General Secretary within sevendays.  An appeal may be made to theNational Council under the procedure specified in Rule 3(e) and (f).

    (e)       Applications to join a Branch frompersons who are known to have been expelled from another Branch (and thus fromthe Association under Rule 3(d) shall not be accepted.  If, after acceptance, knowledge of such anexpulsion is obtained the membership shall be regarded as null and void.  A Branch Meeting may however pass aresolution recommending to the National Council that such an expelled personmay be allowed to rejoin the Association and its Branch.  This recommendation shall be sent to theGeneral Secretary for consideration by the National Council whose decisionshall be final.

     

  13. JOINING PROCEDURE

    JOINING PROCEDURE. On acceptance as a member, the member shall be required to purchase  Membership Card, Association Rule Book (andany Branch Rule Book), and the official Badge appropriate to the type ofmembership.  The attention of the membershall in particular be drawn to Article 3 and 4 of the Supplemental Charterdefining the Objects of the Association and Rule 3 specifying the rights,limitations and duties of members.

     

  14. CONDUCT OF MEMBERS

    CONDUCT OF MEMBERS

     

    (a)       Any member may be required to attend ameeting of the Branch Main Committee or Sub-Committee appointed for the purposeto assist in the investigation of the conduct of any member including his ownconduct.  At least seven days’ noticeshall be given of such meetings.

    (b)       A member may be advised or warned abouthis conduct by the Branch Main Committee or Sub-Committee appointed for thepurpose.  Such advice or warnings shallbe recorded in the minutes but not promulgated further within the Branch unlesssubsequent conduct results in a recommendation for suspension or expulsion.

    (c)        The Branch Main Committee may recommendto a Branch Meeting the expulsion or suspension of a member under Rule 3(d).

    (d)       In the event of a Branch Meeting passinga resolution under Rule 3(d) to expel a member or suspend him for a period over6 months a complete report is to be forwarded by the Honorary Secretary to theGeneral Secretary within seven days of the decision.

    (e)              If an appeal is lodged against a suspension for six months or less acomplete report is to be forwarded to the General Secretary with the appeal.

    (f)         In the event of an appeal to theNational Council under Rule 3(d) and (f) the General Secretary shall establishthe main facts and report them to three arbitrators selected by him.  Normally these will be the National CouncilMember for the Area and two other Area Officials, but no arbitrator shall havebeen directly involved in the incidents or previous decision concerningthem.  The arbitrators’ report will beplaced before the National Council at their next meeting for approval of thefindings.

     

  15. TRANSFER OF MEMBERS

    TRANSFER OF MEMBERS BETWEEN BRANCHES.

     

    (a)       In accordance with rule 3(b)(4) membersmay belong to more than one Branch subject to the conditions of that rule.

    (b)       A member has the right to transfer toanother Branch if the receiving Branch is prepared to accept him under Rule3(a).  Subject to such acceptance, unlesshe is in debt to his Branch, no objection can be made to the transfer and theMembership Application form shall be transferred to the receiving Branchstating whether the Association subscription has been paid for the currentyear.  The receiving Branch may levy itsBranch subscription and there need be no return of Branch subscription from theBranch the member leaves.

    (c)        A member may transfer from a Branch tothe Headquarters Roll only with the agreement of that Branch.

    (d)       A member may transfer from theHeadquarters Roll to a Branch which is prepare to accept him under rule 3(a).

    (e)       If a Branch disbands, its members maytransfer to the Headquarters Roll or apply to transfer to another Branch.

     

  16. CERTIFICATES OF APPRECIATION

    CERTIFICATES OF APPRECIATION TO ASSOCIATEMEMBERS.

     

         Areas or Branches may recommend to theNational Council that Associate Members may be awarded a Certificate ofAppreciation to recognise their contribution to the work of theAssociation.  The procedure for suchrecommendations is promulgated in General Secretary’s Memorandum No. 44.

     

  17. DISBANDMENT OF A BRANCH

    DISBANDMENTOF BRANCHES

     

    B51.    A Branch may be disbanded by any of thefollowing:-

     

    (a)       A resolution to disband carried at aMeeting of the Branch called specifically for that purpose.  A copy of the minutes of such a meeting shallbe forwarded to the General Secretary and to the Area Secretary without delay.  No Branch shall formally be disbanded untilat least one month after such notification shall have been made.

    (b)       A resolution at a meeting of the NationalCouncil.

    (c)        A resolution by an Annual or SpecialConference of the Association.

    B52.    A Branch may be disbanded if:-

     

    (a)       It fails to form a Branch Committee asrequired by Bye-Law B14 and to report the membership of the committee on theprescribed Branch Annual return.

    (b)       It fails to comply with Rule 4(g) by notremitting the prescribed subscriptions to the General Secretary.

    (c)        It fails to forward a Balance Sheet ofits Annual Accounts to the General Secretary within three months of a BranchAnnual General Meeting approving it.

    (d)       The conduct of the Branch bringsdiscredit on the Royal Navy or the Royal Naval Association or is not in accordwith the Objects of the Association in the Supplemental Charter.

    (e)       The Annual Conference or National Councilshall decide that disbandment is in the best interest of the Association.

    B53.    On being disbanded a Branch shall:-

     

    (a)       Return the Commissioning Certificate andminute books to the General Secretary.

    (b)       Prepare a final audited Balance Sheet onthe accounts of the branch and send it to the General Secretary.

    (c)        Transfer the property of the Branch includingfinal financial balances to the General Secretary in accordance with rule 9(e).

    (d)       Make appropriate arrangements for layingup or custody of any standard belonging to the Branch informing the GeneralSecretary of its disposal.

     

  18. BRANCH RELATIONSHIPS WITH CLUBS

    BRANCHRELATIONSHIPS WITH CLUBS

     

    B61.    FORMATIONOF A CLUB.  Any application by aBranch to the National Council under Rule 18 shall be subject to the followingconditions:-

     

    (a)       Application shall be made on theappropriate form obtainable from Headquarters.

    (b)       The Club shall be registered throughHeadquarters in accordance with current Legislation eg with the Registrar ofFriendly Societies under the Industrial and Provident Societies Act l965.  The Club shall be registered under theappropriate Licensing Act.

    (c)        The rules of the Club shall be basedupon the model rules produced by Headquarters with any amendments theretosubject to the agreement of the General Secretary and the Registrar of FriendlySocieties.

    (d)       The conditions of the Annual Permit shallbe satisfied.

     

  19. ANNUAL PERMIT

    ANNUAL PERMIT. Each Branch running a Royal Naval Association Club shall, by 31stDecember each year, apply to HQ for an Annual Permit on the form provided bythe Headquarters of the Association and pay a fee of £3 for such permit.  The conditions for the grant of such a permitshall be:-

     

    (a)       The premises of the Club shall,preferably, be owned by the Branch with the Club paying an appropriate rentunder a tenancy agreement.  Where,however, they are owned by the club the Branch shall be assured of properfacilities in the premises for the conduct of Branch business.

    (b)       All members of the Club shall be membersof the Association with not less than 25 being Full or Full Life Members asdefined by Rule 2.

    (c)        The Club shall, in general, do allpossible to further the Objects of the Association and shall support andencourage the work of the Branch with which it is associated.

    (d)       The Club shall abide strictly by itsregistered rules which shall not be amended without prior consent of theCouncil.

    (e)       Two copies of the audited accounts of theclub shall be forwarded to the General Secretary each year.

    (f)         The National Council shall be entitledto appoint a representative to inspect all documents, accounts and books of theclub on giving seven days’ notice.

    (g)       The National Council and the appropriateArea Committee may from time to time pay a visit of inspection to the Club.

    (h)        The National Council can give sevendays’ written notice of cancellation of the permit and the Club shall thereuponcease to use the words “Royal Naval Association” in the title of the Club.

     

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